First and foremost, what are minutes? Minutes provide a summary of the structure of a meeting. To guarantee that the meetings performed maximizes the expense involved and are productive, three elements are compulsory: a declaration of closure, an effective facilitator and accurate minutes. In the end, if all individuals involved in the meeting cannot remember or come to an agreement on what essentially took place during the meeting, how will the team successfully carry out the objectives? Hence, the Minute-taker exists to accurately record the minutes of an informal or formal meeting.

To develop the abilities and skills of a Minute-taker, you should consider enrolling into a Minute-taking training course.

The Minute-taking training course delivered by PD Training offers techniques to Minute-takers on how to efficiently record all the important information discussed. This training course teaches you how to keep track of the vital information discussed, ideas generated and planning steps presented.

This action packed day will include fun mock-meetings and activities run by one of our expert minute-taking trainers and is available now throughout Hong Kong, including Central.

This Minute-taking training course can be delivered at your premises by one of our expert local or international trainers or live online using our HIVE technology.

Your Learning Outcomes

Recognize the importance and outcomes of minute-taking
Identify and record action items during board meetings
Develop skills in active listening, critical thinking, and organization
Understand and customize meeting agreements
Record three types of minutes, including formal meetings, informal, and action items
Prepare and publish minutes with perfection
Take minutes in interactive board meetings
Write drafts, proofread and organize minutes
Build and maintain a minute book
Recognize the outcome of minute-taking for a particular meeting
Recognize the role of a minute-taker in achieving larger goals of an organization
Deal with common complaints and difficulties faced by minute-takers
Perform the role with expertise using knowledge and skills

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Download PDF Outline Duration: 1.0 Days

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PDT Training specialise in:

Live Online

Face-to-Face

Hybrid

Plus the workshops are always tailored to your current context

"It helped us produce good and precise minutes."

Iskandar Regional Development Authority (IRDA)

"Anne was a great trainer. Her enthusiasm made the course a better learning experience. The practical tasks met most of the groups desired outcomes of the course also."

-Individual Participant

The trainer kept the session fun, interactive & informative. Enjoyable & educational.

-Primary Care and Community Health - NBMLHD

More happy clients

Plus you’ll also receive:

Money Back
Guarantee

If you’re not happy with the outcomes from
the course we offer a money back guarantee

REACH
Profiles

For every participant
valued at $199 each

Sick Day
Safety Net

No one left behind
with our 1/2 price re-run promise

Development
Dashboard

12-months access to the unique REACH Future Proofing Personal Development Dashboard with personally curated learning to develop agility to adapt to different people tasks and situations.

Learn Minute-taking Training Now

Improve your meeting outcomes with effective minute-taking.

Effective minute-taking will enable your business units to solve many problems and complaints associated with running meetings. In the hands of a competent minute-taker, the following skills will enable managers and staff to effectively action efficiently recorded meeting items.

You will also learn advanced styles of minute taking such as color-coding and suitable methods for minute-taking in informal, formal and action meeting settings.

Who will benefit from taking this workshop?

Administrative staff and assistants
Recording Secretary
Administrative Assistant

See the Live Online tab for the course outline for the live online course

Course Outline for Minute-taking Training

After completing this course, participants will have learned to:

Topic 1

Minute Taking

Welcome
Role Defined
Please Define Your Role
What is Your Take Away for Today?
The Effective Minute Taker
Problems That Can be Encountered and How You Can Overcome t\Them
Reflection

Topic 2

Your Winning Style and How Best to Communicate with Your Manager

REACH Review – Communication Evolution Tool

Reflection

Topic 3

Active Listening

5 Ways to Improve Your Listening Ability
Reflection

Topic 4

Set up for Success – Plan beforehand

Taking Effective Minutes Starts Before the Meeting has Even Begun

1. Agenda Creation
Templates for Preparation
2. Room Setup up for the Digital Era
3. Where to Sit
4. Discreet Interruption Signals
5. Communication Plan

Reflection

Topic 5

Determine What’s Important

Methods of Taking Notes

1. Mind Mapping
2. Smart Wisdom
3. WHAT-WHO-WHEN

Do’s and Don’ts of Taking Minutes
Reflection

Topic 6

Minute Taking gone Digital

Revolution of Digital Minute Taking
Revolution of Digital Minute Taking with Apps (iPad, phone, laptop)
Reflection

Topic 7

Formal vs Informal

Formal vs Informal
Formal Meetings
Informal Meetings
Reflection

Topic 8

Reflections

Create an Action Plan
Accountability = Action