Plan a project by including these characteristics in it:
Qualified team members
Since a project is unique and is not repeated, create an elaborate and clear plan with measurable results.
Manage a project successfully by taking into account these nine knowledge areas:
Each of these knowledge areas contains some or all project management processes.
The three elements of a project are:
These are related to each other in the sense that change in one affects the other two.
For example, if the cost of the project increases, its scope and time will also increase.
Similarly, if the scope of the project shrinks, its time and cost will also decrease.
For making precise and clear project plans, use these tools of project planning:
Gantt Chart - a bar chart that illustrates a project schedule,
including the start and finish dates of each task, task dependencies and links.
Network Diagram - shows the path of each task within a project.
RACI Chart (Responsible for execution, Approver, Consult and Keep Informed)
- outlines duties with tasks.
Microsoft Project - software for tracking and managing projects.
These project management tools can be customised to view and review tasks, cost, duration, resources and more.
Microsoft Project 2010 - Use MS Project 2010 for basic project management tasks such as creating a basic project,
setting task durations, formatting a Gantt Chart, and assigning resources to tasks and sorting tasks.
Advanced use of Project 2010 involves applying contours, sorting information,
customising basic reports, overlapping tasks and updating a project.
The beginning of a project is most crucial.
Before initiating a project, ensure that these tasks are carried out:
Assess needs and wants
Set specific, measurable goals
Create requirements and deliverables
Create a statement of work
Complete project charter
Create a Risk Management Plan for your project before its start.
It should have details about what risks can occur during the project and how they can be resolved.
It is important to collaborate on creating the plan,
as all team members and stakeholders must have knowledge of the risks involved in the project.
At least the first draft of the plan can be created collaboratively and the final draft sent for the approval of all.
During the project, conduct regular meetings so that team members are informed of the status of the project from time to time.
Regular meetings encourage cooperation and clarity among team members, and help them to resolve issues collaboratively.
Project managers can also access the attitude and motivation level of the team members from these meetings.
Handle unexpected changes by:
Keeping all lines of communication open.
Informing team members of the change, why it took place and what can be its outcome.
Training affected members to deal with the change.
Remaining flexible in case of more changes.
Collaborating and encouraging questions from team members.
Managing the end of a project is yet another challenge for project managers.
First, team members should be briefed about what they will do next.
They should also be informed of evaluation of their performance, if any.
Second, all relevant information about the project should be passed to the people concerned.
Third, ensure all payments and paperwork is complete and send out.
Fourth, remove or return materials used in the project that are no longer needed.